ePOD software.
Electronic proof of delivery (ePOD) is built for road transport and courier operations.
Whether you manage a single van or a large courier fleet, Winfreight’s ePOD software captures, files, and connects proof of delivery in real time – from the driver’s device straight through to operations, your client, and your billing workflow.
Tailored services
What is Winfreight’s ePOD software?
Winfreight's ePOD software is a fully integrated electronic proof of delivery solution built into the Freight Management System (FMS)
ePOD replaces paper dockets with a digital process that captures recipient signatures, delivery photos, GPS coordinates, and timestamps on the driver’s mobile device at the point of drop-off. That record syncs instantly to your operations system, your customer portal, and your billing engine – without anyone having to chase, file, or re-capture anything.
The stakes are high. According to BusinessDay, 95% of South African consumers say speed is important when purchasing online and expect delivery within three days. Logistics businesses that invest in tools like ePOD – which directly improve delivery accuracy, client transparency, and billing speed – are best positioned to meet those expectations.
ePOD offers instant digital proof at the point of delivery
Using ePOD, drivers capture a signature, photo, GPS location, and timestamp – all in seconds.
Once a delivery is complete, the driver confirms it directly through the ePOD mobile app. The recipient signs on screen, a photo is taken if required, and GPS coordinates are automatically recorded. That record is immediately linked to the waybill and visible to your operations team – no waiting, no chasing, no paper.
ePOD offers real-time visibility for operations
With ePOD, your team can see exactly what’s delivered, what’s outstanding, and what has exceptions – as it happens.
The operations dashboard updates in real time as drivers capture ePODs in the field. You can see delivered, outstanding, and exception status across all drivers and routes from a single view. When something goes wrong, you know about it immediately – not at the end of the day.
Faster billing through ePOD-triggered invoicing
A confirmed ePOD automatically triggers the billing workflow – shortening the time between delivery and invoice.
In Winfreight’s FMS, proof of delivery is the billing trigger. When the driver submits the ePOD, the system automatically passes the completed waybill to the billing engine, applies the relevant rate, and prepares the invoice. No manual step required. No waiting for paper to return to the office.
Client transparency through the ePOD customer portal
Clients can see their delivery status and access their own ePOD records without calling your team.
The customer portal gives clients real-time delivery notifications and direct access to their ePOD records, invoices, and delivery history. This reduces inbound queries and builds confidence in your operation – particularly valuable for clients managing their own supply chains.
Precision
End-to-end ePOD functionality
Winfreight’s ePOD functionality covers every stage of the proof of delivery workflow – from driver departure through to billing, client notification, and exception resolution.
Workflow
Seamless financial workflow with ePOD
Winfreight’s ePOD software connects proof of delivery directly to your financial workflow. From the moment a driver captures a ePOD in the field, the system moves automatically through billing, invoicing, and cash collection – with full traceability at every step.
Insight
ePOD offers insightful reporting that drives decisions
Built-in reporting tools give you full visibility of your ePOD performance. Monitor delivery confirmation rates, outstanding PODs, exception trends, and billing turnaround times – so your team stays informed and your operation keeps improving.
Live dashboarding plug in
View on screen or export to excel
Various reports available
Scalable for any operation
Winfreight’s ePOD software adapts to any delivery operation – from a small courier team running 50 drops a day to a large multi-branch distribution network processing thousands. The system scales without requiring additional infrastructure, and the mobile app works on standard Android devices.
Mobile integration with ePOD
Empower your team with mobility and accuracy
The Winfreight driver ePOD app runs on Android and gives your drivers everything they need to confirm deliveries accurately – even in areas with no mobile connectivity.
Driver ePOD App
Operations App
Powerful
ePOD technical information
Winfreight’s ePOD software is engineered for maximum performance, minimal setup, and high compatibility – ideal for both small and large-scale operations.
Database
Microsoft SQL Server.
OS compatibility
Windows XP, Vista, 7, 8, 10, 11.
Resource efficiency
Low, runs on entry-level PCs.
Hosting
On-premises or Winfreight data centre.
Mobile app
Android. Offline mode supported.
Integration
Rest API available for third-party system integration. Connects with Winfreight FMS, TMS, and WMS.
FAQs
Find answers to the most common questions about Winfreight ePOD.
Have questions about how ePOD works within Winfreight FMS? Find everything you need, from how capture works in the field to how ePOD connects to billing.
Let’s move your business forward
Ready to streamline your logistics? Speak to our team today and discover how Winfreight can unlock efficiency in your supply chain.